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Offer: Administrative Support Associate - Advanced:Rice University

Job description:

Administrative Support Associate - Advanced

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Please see Special Instructions for more details.

* Please ensure your full range of expertise, expertise, abilities, practice and education are listed on your application. Do not write 'see resume' on your application when completing the job tasks section.* If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities and practices to support your answers (see job tasks section of previous employment).* Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities.

Position Details

Position Information
Job Title Administrative Support Associate - Advanced
Position Number 931782
Vacancy Open to All Candidates
Time-Limited No
Department Homepage http://www.ecu.edu/cs-educ/cstem/
Advertising Department COLLEGE OF EDUCATION
Division Academic Affairs
Classification Title 10421 Admin Support Associate
Competency Level 3 - Advanced
Working Title Administrative Support Associate - Advanced
Number of Vacancies 1
Full Time Equivalent (FTE) 1.0
Full Time or Part Time Full Time
Recruitment Range $31,200 - $45,447
Anticipated Hiring Range $36,850 - $38,897
income Grade Equivalency GN06
Work Schedule M-F
Work Hours 8-5
Position Location (City) Greenville
Job Category Staff - Office/Clerical
Organizational Unit Overview
Preparation of professional educators and allied practitioners, including professionals in business and information systems, counseling, electronic media, and librarianship. Significant to the mission of the unit is a strong commitment to three important related areas all of which are realized through partnerships and other endeavors of the university’s mission. These three areas are the encouragement and nurturing of professional growth for educators and allied practitioners at all levels and in all areas of the education; the continuing emphasis on and support for scholarship, research, creative activity, teaching, staff preparation and the improvement of schools; and the development, creation and cooperative distribution of educational policy for North Carolina.
Summer Ventures in Science and Mathematics is a statewide program of the University of North Carolina System. The program is administered by the North Carolina School of Science and Mathematics and is administratively assigned at East Carolina University to the College of Education. The program provides enrichment opportunities in science and mathematics for academically talented rising juniors and seniors from across North Carolina. Six campuses of the University host the Summer Ventures institutes each with its own director. ECU is one of the host universities.
Job tasks
The Summer Ventures in Science and Mathematics (SVSM) Program Coordinator/C-STEM will be serve as the SVSM program coordinator with C-STEM administrative support. This work will consist of a variety of administrative, secretarial, and office support tasks. This position will require expertise of the office or work unit policies and procedures in order to communicate information involving programs, functions, and services. tasks performed include preparation of documents and reports, the use of office technology, compiling records, organizing and maintaining files, posting information, greeting/referring/assisting visitors/clients/staff/others, mail distribution, and photocopying. The completion of work often involves a public contact function to obtain, clarify, or provide information regarding activities of the work unit or program. This position serves as the primary staff adjunct to the director.
General Office Work: Greet SVSM visitors; answer and assist calls to SVSM phone line; assess inventories and order needed office supplies from PORT; prep invoices for payment and follow progress and file when paid; attend meetings; handle student employment and training; maintain office files; keep up-to-date with training; provide expense planning for upcoming program at several points during year to fine tune estimates for attendance, expenses, payroll, etc. and provide information to C-STEM Finance agent about budget matters; handle SVSM student recruitment; communications with public—applicant, counselor, & parent inquiries by email/phone; mailing/delivering requested recruitment materials; scheduling SVSM Director trips; prepare and submit recruitment report; SVSM Application Review; and handle housing, classroom, and assembly venue reservations.
Minimum Education/practice
High school diploma or equivalency; or demonstrated possession of the competencies necessary to execute the work.
License or Certification required by statute or regulation
None.
Preferred practice, expertise, Training/Education
Graduation from high school. A two-year degree in business education and/or coursework in bookkeeping and office management. At least a year of progressive administrative office practice. A public relations background or practice working with high school teachers, guidance counselors, students, parents, and university faculty is desired.
License or Certification required by the Department
None.
Special Instructions to Applicant
   » Please ensure your full range of expertise, expertise, abilities, practice and education are listed on your application. Do not write ‘see resume’ on your application when completing the job tasks section.
   » If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities and practices to support your answers (see job tasks section of previous employment).
   » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities.
Job Open Date 02/11/2019
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 02/18/2019
Open Until Filled No
Quick Link for Direct Access to Posting http://ecu.peopleadmin.com/postings/25867
Alternate option
If no candidates apply who meet the required competency level and training & practice requirements, then management may consider other candidates. income would be determined located on competencies, equity, budget, and market considerations.
AA/EOE
East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified candidates from women, minorities, veterans, individuals with a discapability, and historically underrepresented groups. All qualified candidates will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, discapability, political affiliation, or veteran status.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department for Discapability Support Services at (252) 737-1016 (Voice/TTY).
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.
Office of Human Resources Contact Information
If you practice any problems accessing the system or have questions about the application process, Contact Us by the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email toemployment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00EST.

Supplemental Questions

Required fields are indicated with an asterisk (*).
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Documents Needed To Apply

Required DocumentsOptional Documents
   » Curriculum Vitae/Resume
   » Cover Letter
   » List of References

Skills:

Job Category: Other [ View All Other Jobs ]
Language requirements:
Employment type:
Salary: Unspecified
Degree: Unspecified
Experience (year): Unspecified
Job Location: Houston, Texas
Company Type Employer
Post Date: 02/11/2019 / Viewed 9 times
Contact Information
Company: Rice University
Contact Email: toemployment@ecu.edu


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