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Job Offer: Program Associate & Site Administrator:

Job description:

Position Details

Program Associate & Site Administrator

Oliver Scholars

Published: 1/12/2019
Employment type: Full-Time (Paid)
Function: Education/Training
Primary domain: Education
City: New York
Postal code: 10038

State: New York
Country: United States

Organization Information:


Not Available


Mission statement:

Organization Summary: Oliver Scholars prepares high-achieving Black and Latino students from underserved New York City communities for success at top independent schools and prestigious colleges. We provide crucial support for our Scholars so they can realize their full potential and ultimately give back to the city, the nation, and the world.

Position Details:

Listing description

Position Summary and Reporting: Reporting to the Director of Admissions & Placement and Director of ScholarSuccess (Dual Reporting), the Program Associate & Site Administrator is akey member of the Admissions & Placement and Scholar Success teams (Programs). S/he must be an energetic professional who believes in our mission and is willing and able to wear multiple hats. S/he must be reliable and well organized to handle parents, students and faculty during our Saturday classes each term and our 5-week Summer Program. The Program Associate & Site Administrator must have teaching practice, be capable of thinking strategically, be detail oriented, have strong follow-through expertise, execute administrative tasks as required by the programs team, and exercise good judgement.

This position requires a Tuesday-Saturday schedule during most of the school year, and Monday
-Friday schedule during the summer.

Job responsibilities:

Program adjunct
   » contact with vendors, partner schools and families
   » Collect report cards/transcripts, standardized test scores, and enter into database
   » Coordinate mass communications with students and families
   » Respond to general questions regarding the organization and program offerings
   » Manage the calendars of the program directors
   » Assist with projects and other tasks as needed and requested within the organization
Site Administrator
   » Manage student attendance and follow-up as needed
   » Write report at the end of each semester
   » Create and manage student lists to be used in cases of emergency
   » Manage parent communications on site
   » Conduct faculty observations periodically
   » Manage teaching faculty and have the capability to serve as a substitute if necessary
   » Set-up class space at the beginning of the day and ensure space is in good shape at the end of classes
   » contact with the staff on-site and help negotiate space needs
   » Assist in securing alternate space sites when necessary and appropriate

Appropriate qualifications:

   » Bachelor's degree
   » practice as a classroom teacher
   » Proven managery practice
   » Deep knowledge of the broad educational issues facing educational systems and students of color in particular
   » Excellent verbal and written communication expertise
   » Proven capability to counsel students and families
   » capability to work some evenings and weekends as necessary (This includes a week awayduring the summer for our boarding program)
   » Bilingual (English/Spanish) a plus
   »Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values
   » Adaptcapability - Adapts to changes in the work environment; willing to lgain new techniques and procedures; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events
   »Innovation & Initiative - Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others' attention; looks for, and takes advantages of, opportunities
   »Planning/Organizing & Project Management - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans; communicates changes and progress; completes projects on time and budget
   »Interpersonal expertise - Focuses on solving conflict not blaming; listens to others without interrupting; keeps emotions under control; has capability to look at situations from several points of view and work collaboratively with individuals at all levels (internally and externally); remains open to others' ideas and tries new things
   »Analytical expertise - Synthesizes complex or diverse information; collects and researches data; uses intuition and practice to complement data; designs work flows and procedures; aligns work with strategic goals
   »Judgement & leadership abilities - Displays availability to make decisions; exhibits sound and accurate judgment; includes appropriate people in timely decision-making process; exhibits confidence in self and others; inspires and motivates others to execute well; accepts feedback
   »Strategic Thinking & Problem Solving - Identifies and resolves problems; develops alternative solutions; uses reason even when dealing with emotional topics; develops strategies to achieve goals; understands organization's strengths and weaknesses; analyzes market and competition; identifies external threats and opportunities; adapts strategy to changing conditions


Not Specified


Commensurate with practice

Posting Expiration Date:


Application Process:

Application Process: For consideration, please forward your cover letter and resume to Please note, "PROGRAM ASSOCIATE & SITE ADMINISTRATOR - (yourlastname)" in the subject line of your email. Only candidates under consideration will be contacted. No phone calls, please.

A diverse workforce and open culture are at the heart of our organization and vital to our success. Oliver Scholars is an equal opportunity/affirmative action employer. All qualified candidates will be considered for employment without discrimination located on race, color, creed, national origin, sex, age, discapability, marital status, sexual orientation, military status, citizenship status, or current employment status. Candidates who identify as members of historically underrepresented groups are highly encouraged to apply.

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Job Category: Other [ View All Other Jobs ]
Language requirements:
Employment type:
Salary: Unspecified
Degree: Unspecified
Experience (year): Unspecified
Job Location: New York, New York
Company Type Employer
Post Date: 01/13/2019 / Viewed 22 times
Contact Information
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