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Job Offer: Fiscal Coordinator 1:Oregon State University

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Oregon State University

 

Fiscal Coordinator 1

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Position Details

Position Information

Department
Aux & Activ Business Ctr (QBC)

Classification Title
Fiscal Coordinator 1

Job Title
Fiscal Coordinator 1

Appointment Type
Classified Staff

Job Location
Corvallis

Position Appointment Percent
100

Appointment Basis
12

Pay Method
income

Min income
$3696

Max income
$5657

Employment Category
Regular

Position Summary

This recruitment will be used to fill one full-time Fiscal Coordinator 1 position for the Auxiliaries & Activities Business Center at Oregon State University ( OSU ).

The Auxiliaries & Activities Business Center ( AABC ) was created to help serve the financial, accounting, and administrative needs of OSU’s auxiliary and student fee-located units. Those units are as follows: University Housing and Dining Services, Intercollegiate Athletics, Student Affairs, University Conference Services, Public Safety, Printing and Mailing Services, and University Facilities Infrastructure and Operations.

The goal of AABC is to provide our units with an enhanced level of service and skills in core administrative services. On a everyday basis, AABC employees work to uphold the five core values of AABC : providing quality customer service, striving for operational excellence, being employee focused, championing ideas and innovation, and thinking and acting in a strategic/visionary manner. We strive to exemplify, through actions and practices, the philosophy and values of Oregon State University; maintain the highest degree of employee professionalism and data confidentiality; ensure accuracy and timeliness in all work since errors and delays impact units’ budgets, vendor payments, and employee pay; continually document and improve processes and support on-going quality improvement activities; and pursue a high level of training and continuing professional development.

As a key member of the AABC finance and accounting team, the Fiscal Coordinator 1 participates in complex analysis, planning, interpreting, and review of a fiscal operation. The Fiscal Coordinator 1 performs tasks which are concerned primarily with fiscal affairs and the translation of past and proposed operations into significant and significant information for use in the overall management process. Employees use accounting theory to execute such functions as accounting, auditing, analysis, budgeting, reporting, payroll, and other types of fiscal operations. Work is characterized by coordination and correlation of functions into a system of control and management.

This position uses considerable independence in his/her actions and decisions within the business/financial/accounting/purchasing policies and procedures of the University. Decisions made on best procedures to prevent and minimize account deficits and disallowances, interpretations and application of complex federal and state fiscal compliance rules, regulations, and policies as well as generally accepted accounting principles. This position has regular interactions with unit directors/administrators and unit staff of all levels to evaluate projects, serve as their consultant and advocate, advise them of possible courses of action, evaluate options or make decisions, and diagnose or solve problems.

Position tasks

45% REPORTS , ANALYSIS AND BUDGETING
   » Works independently and with various groups to understand and advocate in the creation and updating of policies and procedures to assist AABC departments in being compliant while streamlining their everyday operations. Assists unit leaders in developing long range planning documents and modifying appropriate forms for contracts and agreements. Provides expert assistance in automating fiscal reporting/tracking systems, forecasting fiscal needs/commitments, and conducting special studies to research and/or justify fiscal requests/needs for supported departments. Prepares, compiles, and provides a variety of fiscal reports, such as year-end reports, budgetary reports, auditing reports, and recommendations involving both data and narrative reporting and interpreting for review and use by departmental leadership abilities. Applies expertise of GAAP , fund accounting, program regulations, and management requirements in developing and reviewing accounting system output reports. Formulates and recommends corrective action on trends identified. Develops a budget or major components of budgets, forecasts and analyzes revenue and expenditure trends, and actively participates in budget formulation.
40% ACCOUNTING AND ACCOUNTING SYSTEMS
   » Applies accounting theory and expertise of GAAP , fund accounting, legal requirements, and internal control procedures to analyze accounting and fiscal policies. Responsible for determining appropriateness and effectiveness of transactions, and accounting system output properly reflects program or agency operations. Reviews, evaluates, and implements corrective action in response to audit findings. Studies, modifies, and recommends improvements in subsidiary and general accounting systems. Applies expertise of accounts and program relationships, data flow, audit trails, and internal control systems to the efficient and accurate processing of financial data. Designs and implements improved data collection procedures. Applies expertise of GAAP , fund accounting, program regulations, and management requirements in developing and reviewing system output reports.
10% PROCESS IMPROVEMENT / REVIEW OF PROCESSES
   » Creates policies and procedures for implementation, execution, control, and review/audit of fiscal operation within AABC , as well as for the departments AABC supports. Develops long range planning documents, appropriate forms or process documents, and develops or researches manual or automated fiscal reporting/tracking systems.
5% OTHER tasks AS ASSIGNED

Minimum Qualifications

A Bachelor’s degree with 24 quarter (16 semester) hours of accounting courses and two years of accounting practice*; OR a CPA or PA certificate and two years of accounting practice*; OR 24 quarter (16 semester) or 240 clock hours of accounting courses and three years of accounting practice*.

*Accounting practice must include at least 8 of the following: documenting and resolving problems within an accounting system; classifying revenues and expenditures to funds and accounts; ensuring accounting system conforms with applicable controls; reconciling accounts to general or control ledgers; preparing journal vouchers; applying accounting principles to one or more functional areas; i.e., AR, AP, etc.,: tracing errors through accounting system; processing data using a computer; communicating technical material orally and in writing; applying computer report information; expertise of governmental and fund accounting; applying PC spreadsheet, database, and word processing software.

All courses must be from accredited colleges, universities, or private vocational schools.

Transcripts must be submitted for all required and/or related courses.

Additional Required Qualifications
   » Excellent time management skills.
   » capability to manage time, schedule workflow, and anticipate deadlines.
   » Strong written and oral communication skills.
   » Demonstrated leadership abilities and effective communication skills in a team environment.
   » Strong computer skills in MS Office applications, database management, and enterprise computing systems.
   » Strong customer service skills, both in person and via telephone and email, including the capability to document and present information clearly.
   » capability to effectively collaborate with and demonstrate relationship-building skills with key stakeholders, including departmental contacts, peers and co-workers.
   » Skills in researching and analyzing data and complex information, and developing valid conclusions, recommendations, and reports.
   » capability to prepare clear and concise written reports on technical subject matters.
   » This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

Preferred (Special) Qualifications
   » practice working in higher education.
   » Familiarity with multiple fund types (Education & General, Auxiliary Enterprises, Service Centers, Student Fees, Reserve Funds, etc.).
   » practice working with Nolij or other electronic storage systems.
   » practice working with Banner FIS , eProcurement system, CORE /Jaspersoft, and/or Nolij.
   » practice reviewing and approving accounting transactions (e.g. accounts payable invoices, journal entries, purchase order matching, and statement reconciliations).
   » practice providing budget and financial reports.
   » A demonstrable commitment to promoting and enhancing diversity.

Working Conditions / Work Schedule

This position is deemed essential and the incumbent may be expected to report to work during inclement weather, emergency and other University work curtailments or closures.
No

This position requires a clear and unambiguous commitment to compliance of all National Collegiate Athletic Association (NCAA) regulations for Division I (FBS) universities.
No

Posting Detail Information

Posting Number
P01861CT

Number of Vacancies
1

Anticipated Appointment Begin Date
01/01/2019

Anticipated Appointment End Date

Posting Date
11/15/2018

Full Consideration Date

Closing Date
12/05/2018

Indicate how you intend to recruit for this search
Competitive / External - open to ALL qualified candidates

Special Instructions to candidates

Applications will be reviewed located on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. Posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for classified staff positions.

Typically, the starting income is at the lower end of the income range.

For additional information Contact Us by:
Aimée Sims
Email address: Aimee.Goss@oregonstate.edu
Phone: 541-737-4769

Transcripts, license, and/or certification can be emailed to Aimée at the email address above or mailed to:
Auxiliaries & Activities Business Center
Oregon State University
Attn: Aimée Sims
1600 SW Western Blvd., Suite 150
Corvallis, OR 97331

Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. If over 9MB in size, submit to contact person listed. Transcripts must be received by the closing date if not uploaded with your application.

Any required license and/or certification may be uploaded as Other Document 1 and/or 2. The online application system will allow you to attach your license/certification if the PDF file is 9MB or less. If over 9MB in size, submit to contact person listed. The license and/or certification must be received by the closing date if not uploaded with your application.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community.

Supplemental Questions

Required fields are indicated with an asterisk (*).
   » Briefly describe your interest in the position, your qualifications and professional goals.
(Open Ended Question)
   » Please describe your practice researching/analyzing data in order to develop valid conclusions, and recommendations to present to management and/or stakeholders.
(Open Ended Question)
   » This position operates in a very fast paced environment and requires exceptional organizational skills. Under these conditions, what tools and techniques do you use to organize your work and manage your time?
(Open Ended Question)

Documents Needed to Apply
Required DocumentsOptional Documents
   » Transcripts
   » License or Certification - 1
   » License or Certification - 2

Job Information
   » Job location: Corvallis, Oregon, United States
   » Listing ID: 45043893
   » Published: November 18, 2018
   » Position Title:Fiscal Coordinator 1
   » Employer's nameOregon State University
   » Listing Function:Other
   » Entry Level:No

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Skills:

Job Category: Other [ View All Other Jobs ]
Language requirements:
Employment type:
Salary: Unspecified
Degree: Unspecified
Experience (year): Unspecified
Job Location: Corvallis, Oregon
Company Type Employer
Post Date: 11/18/2018 / Viewed 4 times
Contact Information
Company: Oregon State University
Contact Email: Aimee.Goss@oregonstate.edu


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