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Paralegal/Records agent:Rice University

Job description:

Paralegal/Records agent

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Please see Special Instructions for more details.

Please attach a cover letter, resume, and list of 3 references. * Please ensure your full range of expertise, skills, abilities, practice and education are listed on your application. Do not write 'see resume' on your application when completing the job tasks section.* If you answer the questions at the end of the application, please ensure your application reflects the expertise, skills, abilities and practices to support your answers (see job tasks section of previous employment).* Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, skills, and abilities.

Position Details

Position Information
Job Title Paralegal/Records agent
Position Number 002383
Vacancy Open to All Candidates
Time-Limited No
Department Homepage http://www.ecu.edu/attorney/
Advertising Department OFFICE OF UNIVERSITY COUNSEL
Division Chancellor
Classification Title 11451 Paralegal
Competency Level 2 - Journey
Working Title Paralegal/Records agent
Number of Vacancies 1
Full Time Equivalent (FTE) 1.0
Full Time or Part Time Full Time
Recruitment Range $33,078 - $46,052
Anticipated Hiring Range $33,078 - $46,052
income Grade Equivalency 69
Work Schedule M-F
Work Hours 8am-5pm
Position Location (City) Greenville
Job Category Staff - Professional
Organizational Unit Overview
The University Counsel and Vice Chancellor for Legal Affairs is chief legal counsel for East Carolina University. The Office of University Counsel is responsible for covering the university's comprehensive legal needs, including contracts, policies and procedures, employment relations with faculty, EHRA and SHRA employees, litigation coordination, legal advice regarding compliance with applicable regulatory requests, etc.
Job tasks
Serving as Records agent for the University, the position will require simultaneous coordination of complex responses to multiple public records requests, including independently monitoring flow of work on production of responses to record requests and advising the University Counsel on actions needed to advance the work in order to meet office priorities, confirming receipt of requests, contacting custodians of records and arranging for collection of responsive documents, coordinating the work of other staff in production of responses to records requests, conducting initial review of documents, identifying and redacting information confidential as a matter of law, arranging for delivery of documents to requesting parties, and maintenance of a data base to track intake of requests and status of responses.
Coordinating contract in-take and basic review, including initial review for compliance with ECU contracting policy, communication with campus departments regarding inquiries about the review process and status of contracts, and maintenance of a basic database to track in-take of proposed contracts and status of review and responses.
Carrying out defined legal, policy development and research projects, including Shepardizing cases and identifying and collecting secondary sources of legal analysis, such as articles from journals and treatises and outlines from professional legal presentations. Collecting, comparing, and summarizing information from statutes, case law, and state and federal policy related to privacy law and other topics, including information about the institution's responsibility to store, maintaining the privacy of and/or disclose personnel records and student education records. Independently organizing materials and logistical needs in preparation for multiple, complex campus appeals and administrative hearings and organizing responses to discovery requests relating to litigation, including preparation of exhibit notebooks, prepare and coordinate delivery of responsive materials (significant correspondence, depositions, evidence of materials to be offered, etc.), scheduling meetings, and drafting correspondence and other communications with witnesses and parties.
Providing back-up support as needed for administrative staff with basic office assignments (e.g., telephones, mail, photocopies), and assisting attorneys with preparation of meeting materials and reports for the office.
Utilizing a working expertise of court rules and litigation procedure, this position will coordinate responses to subpoenas, including contacting custodians of records and/or persons called to testify and arranging for collection of responsive documents, coordinating the work of other staff in production of responses to subpoenas, conducting initial reviews to identify privileged information that may require an objection to production that will be filed by an attorney, and arranging for delivery of responsive documents to the Court or other ordered location.
Providing back-up support as needed for tracking, editing and posting to the ECU Policy Manual policies, rules and regulations.
Minimum Education/practice
Completion of an accredited paralegal program; or equivalent combination of training and practice.
License or Certification required by statute or regulation
none
Preferred practice, Skills, Training/Education
Bachelor's degree or equivalent of two years of practice in a law firm or governmental/university law office; or three years of practice in a law firm or governmental legal office with either paralegal certification or associate's degree; or equivalent training and legal skills.
License or Certification required by the Department
none
Special Instructions to Applicant
Please attach a cover letter, resume, and list of 3 references.
   » Please ensure your full range of expertise, skills, abilities, practice and education are listed on your application. Do not write ‘see resume’ on your application when completing the job tasks section.
   » If you answer the questions at the end of the application, please ensure your application reflects the expertise, skills, abilities and practices to support your answers (see job tasks section of previous employment).
   » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, skills, and abilities.
Job Open Date 05/10/2018
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 11/21/2018
Open Until Filled No
Quick Link for Direct Access to Posting http://ecu.peopleadmin.com/postings/15954
Alternate option
If no candidates apply who meet the required competency level and training & practice requirements, then management may consider other candidates. income would be determined located on competencies, equity, budget, and market considerations.
AA/EOE
East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified candidates from women, minorities, veterans, individuals with a discapability, and historically underrepresented groups. All qualified candidates will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, discapability, political affiliation, or veteran status.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department for Discapability Support Services at (252) 737-1016 (Voice/TTY).
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.
Office of Human Resources Contact Information
If you practice any problems accessing the system or have questions about the application process, Contact Us by the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance from 8:00-5:00 EST.

Supplemental Questions

Required fields are indicated with an asterisk (*).
   » * Please indicate where you learned about this job vacancy.
   » Workplace Diversity
   » Greenville everyday Reflector
   » Raleigh News & Observer
   » Chronicle of Higher Education
   » InsightIntoDiversity.com
   » Journal of Blacks in Higher Ed
   » Hispanic Outlook
   » Women in Higher Ed
   » HigherEdJobs.com
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Documents Needed To Apply

Required DocumentsOptional Documents
   » Curriculum Vitae/Resume
   » Cover Letter
   » List of References

Skills:

Job Category: Other [ View All Other Jobs ]
Language requirements:
Employment type:
Salary: Unspecified
Degree: Unspecified
Experience (year): Unspecified
Job Location: Houston, Texas
Company Type Employer
Post Date: 11/09/2018 / Viewed 12 times
Contact Information
Company: Rice University
Contact Email: employment@ecu.edu


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