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Offer: Administrator:Johns Hopkins University

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Johns Hopkins University

October 19, 2018
Job location:
Baltimore, Maryland

Executive Director, Staff/Administrative


Classified Title: Administrator
Working Title:​​​​​
function/Level/Range: L/04/LE
Starting income Range: $80,498-$110,668 (commensurate with practice)
Employee group: Full-Time
Schedule: Working 37.5 hours per week; Monday-Friday
Exempt Status:Exempt
Job location: 05-MD:School of Public Health
Department name: 60004102-Health Policy & Management Admin
Personnel area: School of Public Health

Primary tasks and Job responsibilities:

General Description:
The Administrator is responsible for directing the overall administrative, financial and operational activities of Health Policy and Management, a large academic department in the Bloomberg School of Public Health with approximately 70 full time faculty, 400 students and 15 research centers and institutes. Areas of responsibility and oversight include strategic planning, research administration, general funds management, human resources, staff leadership abilities, communications and facilities/space planning.

Primary Job responsibilities:
Provides management support to department Chair and faculty to ensure efficient and effective administration of the department. Directs and supervises administrative and financial staff supporting the department goals. Provides financial analysis and program planning support to the Chair of the department. Collaborates with the Chair on long term planning, as well as analysis and resolution of short-term issues. Suggests solutions and implements decisions. Directs the short-term and long-range activities of the department, including responsibility for financial and administrative operations, oversight of department human resources issue matters, academic support, internal communications and space/equipment-related operations. Works with the Chair and department faculty to plan, execute and recommend programs and policies that will assure the achievement of department goals and meet the financial needs of the department. Projects and analyzes long-term trends in total budget for the department, including analysis of expected changes in teaching, research and professional practice activities, student enrollment and scholarship support, faculty size and composition. Advises the Chair on resource needs and financial risks facing the department. Administers department’s general funds budget. supervises annual budget planning and preparation, financial analysis, long term projections and overall reporting. Supervises financial staff and supervises fiscal management for sponsored research funding and other accounts: general funds, gifts, endowments, student scholarships and petty cash funds. Provides complex financial and other reports to Chair, faculty, School and the University, as well as outside agencies. Prepares policy and planning documents, reports and draft materials for the Chair.

Participates on significant departmental committees including the Executive Management Team, Faculty Development Committee, and Finance Committee. Assures compliance with all University and funding agency regulations. supervises all aspects of human resources administration within the department. Supervises departmental HR and payroll staff. supervises and consults as needed with divisional HR on staffing and personnel management plans, employment and compensation issues, performance management issues and disciplinary actions, and income planning. Works with Chair to develop a space allocation policy for the department, maintains systems to monitor space use and assures adherence to policies. supervises general facilities operations for department. Develops and promotes policies and procedures to improve operations of the department’s administrative unit and other areas of the department. Represents the Chair as needed to University administration and agents, and within department to faculty and staff. Assesses, and periodically updates the infrastructure in the department that supports research, teaching and practice activities, and develops a plan for maintaining and improving departmental resources, including computing, communications, and teaching support. Advises the Chair on needs for improvements in departmental resources. Prepares and presents an annual report on overall financial, teaching, research, and service performance of the department to the Chair and faculty. Ensures that new staff and faculty in the department are acquainted with department policies and procedures and communicates updates and changes in administrative policies to faculty and staff as needed. In collaboration with Human Resources and department faculty, ensures the expertise and competencies of department staff address changing technology and changing needs. Works with the Chair to set goals and plan department retreats. Participates and provides analytic support for departmental strategic planning. Ensures timely responses to requests for regular and ad-hoc reports from Chairs, faculty, School and University administration, and sponsored research agencies. Demonstrates excellent writing and oral presentation expertise. Completes special assignments, reports and projects as assigned. Recognizes the sensitivity and importance of managing confidential department and/or School information.

Appropriate qualifications:
Bachelor’s degree in business, finance, accounting or other related field. Master’s degree in related field may substitute for required practice preferred.

Seven years progressively responsible professional-level administrative and financial practice related to monetary or non-monetary resources of a department including two years managery practice and two years financial management practice.

Master's degree in a related field may substitute for required practice, to the extent permitted by the JHU equivalency formula.

The prosperous candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, Contact Us by the HR Business Services Office at E-Mail: TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide continuing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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Internal Number: 12599-en_US

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About Johns Hopkins University
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to lgain but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses all over the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are located at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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Job Location:  Baltimore, Maryland
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Post Date: 10/20/2018 / Viewed 50 times
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