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Job Offer: Financial Controller:Oregon Nurses Association

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Oregon Nurses Association


Financial Controller

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Job detail

listing title: Controller
Department: Accounting

manager’s Title: Chief Operating agent
Exempt Status: Exempt

About Oregon Nurses Association:
ONA, founded in 1904, is a labor union that also serves as a professional association for registered nurses, nurse practitioners, licensed practical nurses and allied health workers.
ONA currently represents over 14,000 nurses all over the State. The contracts ONA nurses obtain raise the bar for wages, benefits, and other conditions of employment for all nurses. More importantly, the contracts give nurses a voice in the workplace to address patient care and safety. Our over a century worth of practice as a professional association with our fifty years of practice as a union make ONA uniquely capable of covering all nursing issues and concerns.
Job location: Tualatin, Oregon

Job Summary

Supervises all accounting matters for ONA, ONA General Fund, Defense Fund, Strike Fund, Bargaining Unit Grant Fund, NPO, Oregon Nurse PAC, Nurses United PAC, and Oregon Nurses Foundation. Assist in annual budget preparation, coordinates annual audit preparation for ONA, PACs, and ONF. Leads business activities including; new business development, planning, contracting and oversight Review of all contracts between ONA and vendors. Supervises accounting staff. Responsible for preparation and maintenance of payroll files.

Essential Functions

Fiscal Management
Supervision of all accounting matters for ONA and its subsidiaries including:
   » Preparation and analysis of financial statements. (Monthly)
   » Preparation of monthly financial statements for ONA General Fund, Restricted Funds (Defense Fund, Strike Fund, Bargaining Unit Grant Fund), NPO, Oregon Nurse PAC, Nurses United PAC, Oregon Nurses Foundation.
   » earnings and expense statements
   » Grant projects
   » Committees and Special Interest Groups
   » Convention, workshops, and conferences
   » Special projects
   » Prepare departmental expense reports and expense analysis.
   » Preparation of month end journal entries
   » Reconciliation of A/R, Pre-paid, and Liabilities
   » Investments (FMV)
   » Management of all Accounts Receivables, Accounts Payables and Cash Receipts
   » Review preparation of accounts payable, performing internal audit of procedures and expense account code verification.
   » Review cash receipts posting for correct account codes.
   » Review Receivables billing and ageing reports – notify sales staff of any outstanding collections issues.
   » Preparation of Contributions and Expenditures reports for Nurses United PAC and Oregon Nurses Pac on Capitol On-Ramp.
   » Track due dates and preparation dates for CE reports to State.
   » Record all contributions and expenditure information as required by agency (State or Federal)
   » Maintain copies of all reports filed.
   » Make corrections as required by Agency.
   » Supervision of all accounting staff
   » Hire, supervise, discipline, and evaluate accounting staff and their activities such as posting, billing, and collections.
   » Assist staff with development of reconciliation/efficiency tools.
   » Develop, implement and evaluate accounting policies
   » Management of all revenue received and their deposit into the correct account, restricted funds, or separate entity or subsidiary.
   » Supervise the receptionist in her function of depositing checks into the correct bank account. This includes revenue for ONA general fund, PAC’s, Oregon Nurses Foundation, and restricted funds such as NPO, Strike Fund, and Defense Fund, which are deposited by the accounting clerk.
   » Evaluate deposit systems on an on-going basis to ensure appropriate checks and balances and accounting processes, which meet ONA's needs.
   » Budget (annually)
   » Assist Executive Director in confidential budget preparation and projections including payroll, benefits, lease, and other financial obliga­tions.
   » Make recommendations to Executive Director on procedures and policies, which affect ONA's finances.
   » Meet with the finance committee and Board of Directors, E&GW Cabinet, and PAC boards as requested.
   » Coordinates yearly audit preparation for ONA, PACs, ONF, (Annually)
   » Prepare all information for audit with outside firm, per requested list from Auditors
   » Coordinate reports and ensures accuracy of reporting of outside firm.
   » Contract Review
   » Reviews all contracts between ONA and vendors
   » Review any contracts between ONA Constituent Associations, locals, special interest group or lines of business where ONA has potential financial or legal licapability.
   » Payroll Responsibilities
   » Ensure accuracy of all information and reports
   » Issue 1099s
   » Payroll preparation including paying and reporting of required taxes fringes, i.e. insurance premiums, pension, and other deductions.
   » Staff Labor Negotiations
   » Prepares confidential projections for administrators on income and benefit proposals
   » Coordinates all accounting software
   » Makes recommendations for accounting software, purchases of software and hardware.
   » Ensures accuracy, integrity, and relicapability of all accounting systems.
   » Ensures integration of accounting software with other software systems.
   » Miscellaneous Responsibilities
   » Prepare such special or confidential financial reports as may be required. Responsible for capital inventory and supervising general inventory.
   » Ensure appropriate backup for all accounting systems.
   » Perform such special assignments as may be requested by the Management Team.
   » Maintain employee records on payroll, pension, life insurance, discapability, and health insurance. Ensure that new employees sign up for appropriate insurance or sign waivers.
   » Assist with administration of ONA Pension Plan.

Additional Functions

   » tasks as assigned.


   » Accounting degree required
   » Master’s Degree in Business preferred
   » Minimum of five years accounting practice required
   » Accounting managery practice preferred
   » practice in business planning and oversight desirable
   » Demonstrable competence in government and non-profit accounting
   » Advanced expertise of accounts payable, accounts receivable, general ledger, and payroll
   » Excellent written and verbal communication skills.
   » Excellent interpersonal skills
   » skills in contract review.
   » Independent decision-making skills

Travel Requirements

Local travel is occasionally required.
To be considered for the position please forward your cover letter and resume to E-Mail:

View your connections at Oregon Nurses Association LinkedIn
Job Information
   » Job location: Tualatin, Oregon, 97062, United States
   » Listing ID: 43562367
   » Published: September 14, 2018
   » Position Title:Financial Controller
   » Employer's nameOregon Nurses Association
   » Listing Function:Other
   » Entry Level:No
   » Employment Type:Full-Time
   » Job Duration:Indefinite
   » Min suitable educationBA/BS/Undergraduate
   » Min practice:5-7 Years
   » Required Travel:0-10%
   » income:$80,000.00 - $100,000.00 (Yearly income)

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Job Category: Other [ View All Other Jobs ]
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Job Location: Other
Company Type Employer
Post Date: 09/15/2018 / Viewed 23 times
Contact Information
Company: Oregon Nurses Association
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