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Middle School Administrative adjunct:Brooklyn Friends School

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Middle School Administrative adjunct

Brooklyn Friends School

Details
Published:
July 12, 2018
Job location:
Brooklyn, New York

income:

Type:
Full Time - Faculty
Job Category:
Other
Required suitable education
High School

 

Middle School Administrative adjunct
Position Description
July 2018

Brooklyn Friends Schools seeks a Middle School Administrative adjunct to begin work on or before August 1, 2018. The Administrative adjunct will play an integral function in the life of our vibrant Middle School, managing the hub and assuming responsibility for a range of tasks that ensure effective day-to-day operations, a welcoming environment, and active everyday communication/coordination among administrators, faculty, students, and families. We seek an Administrative adjunct who is at ease and effective working in a fast-paced work environment that requires engaging regularly with students and families across a range of issues, supporting our busy MS leadership abilities team, collaborating with faculty and staff, and competently completing and troubleshooting routine and emergent tasks. It’s crucial that the new Administrative adjunct bring skills, initiative, warmth, patience, energy, good judgment, and flexibility to the function and our community. The Administrative adjunct will report to the Head of the Middle School.

Primary responsibilities include:
   » Support for the Head of the Middle School & leadership abilities Team (as needed):
   » Manage the Head’s and his team’s calendars and schedules
   » Anticipate, prioritize, and prepare for emergent requests of the Head as well as for his routine commitments
   » Support the Head’s written, email, and telephone correspondence
   » Serve as the Head’s trusted partner to ensure the smooth day-to-day operation of the Upper School
   » Complete other key tasks, as requested
   » Reception & General Administrative Tasks
   » Receive and respond to/direct incoming communications (telephone, email, written, etc.)
   » Serve as a key liaison to the parent body
   » Relay messages to students, faculty, and administrators
   » Greet, welcome, and direct visitors
   » Type, file, copy and distribute mail, memos, etc.
   » Coordinate with the Food Services staff for all division events requiring refreshments
   » Produce and distribute minutes from Middle School divisional meetings
   » Coordinate divisional mailings, and coordinate, revise, and distribute report cards and student/faculty schedules
   » Maintain and coordinate the Middle School divisional calendar
   » supervise and support divisional publications, as needed
   » Assist in scheduling parent/guardian-teacher conferences, Coffee Hours, and other Middle School events
   » Office Management
   » Maintain a neat, orderly administrative suite and serve as a liaison to the Maintenance Department for facilities needs
   » Order supplies and guide faculty who need assistance ordering supplies
   » Produce and submit requisite materials to the Business Office, including petty cash requests, check requests, substitute teacher time sheets, end of year orders, and other documentation as needed
   » Serve as Fire Drill Sweeper
   » Faculty and Staff Support
   » Arrange substitute teacher coverage for absent teachers
   » Maintain and distribute forms for faculty use
   » Distribute faculty mail
   » Coordinate with the adjunct Head of MS for Academics Department Heads for yearly book orders
   » Special/Seasonal Projects
   » As needed, support the MS Deans and adjunct MS Head for Academics with beginning and year-end events

We seek an Administrative adjunct who possesses:
   » Exceptional organizational skills and the capability to manage multiple, varied tasks with confidence, competence, efficiency, and good spirit.
   » The capability to effectively prioritize work, including competing demands, and consistently meet deadlines and deliver high quality work.
   » Excellent interpersonal skills, including cultural competency to interact warmly, sensitively, and effectively in a diverse community of students, parents/guardians, faculty, alumni, staff, and other BFS colleagues.
   » Professional writing skills across a variety of settings and audiences.
   » Proficiency with technology, including: MS Office, databases (e.g., Senior Systems), email, and shared Google work platforms. availability to lgain and use new technologies, as significant.
   » Project management skills, including disciplined and precise follow-through on multiple projects and initiatives that may involve a range of participants and interested parties.
   » Impeccable judgment and discretion, and the capability to stay above the fray.
   » The capability to remain unflappable across a variety of contexts that require integrity, good humor, savvy, perspective, and poise.
   » Familiarity with schools preferred but not required.
   » An appreciation for the ideals of Quaker philosophy and Brooklyn Friends School’s mission. Comfort with Quaker worship, values, and decision-making practices is essential.
   » A high school degree required; college coursework preferred.

Routine office hours are 7:45 AM – 3:45 PM, plus additional days, evenings, weekends or events as may be assigned from time-to-time by BFS. Vacation time will be a total of 4 weeks (pro-rated in your first year), one week during Winter Break & one week during Spring break as well as other School holidays and closings.

Please submit a resume and letter of interest to:
Email address: gpender@brooklynfriends.org
Dr. Glen Pinder
Head of MIddle School
Brooklyn Friends School
375 Pearl Street
Brooklyn, NY 11201

About Brooklyn Friends School
Brooklyn Friends School, founded in 1867, draws upon its Quaker heritage to educate students within the context of a challenging academic program and a caring, supportive community. An independent, coed day school, BFS enrolls more than 850 students from preschool through 12th grade, including over 200 students in the Middle School.

Our student body reflects the racial, economic, ethnic, and religious diversity of New York City.

Our Mission:
Guided by the Quaker belief that there is a Divine Light in everyone, Brooklyn Friends School cultivates an intellectually ambitious and diverse community that celebrates each individual’s gifts. We challenge our students to value and embrace difference as they develop critical thinking skills and apply their expertise and intelligence both in and out of the classroom. In this rich learning environment, we inspire all members of our community to voice their convictions, to discover and pursue their passions, and to seek truth. Our graduates are compassionate, curious, and confident global citizens who let their lives speak in the spirit of leadership abilities and service.

We seek an Administrative adjunct who possesses:
   » Exceptional organizational skills and the capability to manage multiple, varied tasks with confidence, competence, efficiency, and good spirit.
   » The capability to effectively prioritize work, including competing demands, and consistently meet deadlines and deliver high quality work.
   » Excellent interpersonal skills, including cultural competency to interact warmly, sensitively, and effectively in a diverse community of students, parents/guardians, faculty, alumni, staff, and other BFS colleagues.
   » Professional writing skills across a variety of settings and audiences.
   » Proficiency with technology, including: MS Office, databases (e.g., Senior Systems), email, and shared Google work platforms. availability to lgain and use new technologies, as significant.
   » Project management skills, including disciplined and precise follow-through on multiple projects and initiatives that may involve a range of participants and interested parties.
   » Impeccable judgment and discretion, and the capability to stay above the fray.
   » The capability to remain unflappable across a variety of contexts that require integrity, good humor, savvy, perspective, and poise.
   » Familiarity with schools preferred but not required.
   » An appreciation for the ideals of Quaker philosophy and Brooklyn Friends School’s mission. Comfort with Quaker worship, values, and decision-making practices is essential.
   » A high school degree required; college coursework preferred.

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Job Category: Other [ View All Other Jobs ]
Language requirements:
Employment type:
Salary: Unspecified
Degree: Unspecified
Experience (year): Unspecified
Job Location:  Brooklyn, New York
Company Type Employer
Post Date: 07/12/2018 / Viewed 10 times
Contact Information
Company: Brooklyn Friends School
Contact Email: gpender@brooklynfriends.org


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