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Job Offer: Fiscal Coordinator 1:Oregon State University

Job description:

Fiscal Coordinator 1

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Please see Special Instructions for more details.

Applications will be reviewed located on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. Posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for classified staff positions.Typically, the starting income is at the lower end of the income range.For additional information Contact Us by: Erica Dodson at: 541-737-6251 or erica.dodson@oregonstate.edu or Aux & Activ Business CtrOregon State University, 1600 SW Western Blvd Suite 150, Corvallis, OR 97333OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community.This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. If over 9MB in size, submit to contact person listed. Transcripts must be received by the closing date if not uploaded with your application.

Position Details

Position Information

Department Aux & Activ Business Ctr (QBC)
Classification Title Fiscal Coordinator 1
Job Title Fiscal Coordinator 1
Appointment Type Classified Staff
Job Location Corvallis
Position Appointment Percent 100
Appointment Basis 12
Pay Method income
Min income $3659
Max income $5601
Employment Category Regular
Position Summary
The Auxiliaries & Activities Business Center (AABC) was created to help serve the financial, accounting, human resources, and administrative needs of OSU's auxiliary and student fee-located units. Those units are as follows: Housing and Dining Services, Intercollegiate Athletics, Facilities Services, University Conference Services, Public Safety, Memorial Union, Recreational Sports, Student Health Services, Office of Human Resources, Enterprise Risk Services, Transportation Services, Printing and Mailing Services, Capital Planning and Development, Student Media, Family Resource Center, Human Services Resource Center, Diversity & Cultural Engagement, and Counseling & Psychological Services. In addition to serving these units, AABC also serves the student organizational units as follows: connected Students of OSU (ASOSU), Student leadership abilities & Involvement, and Educational Activities.
The goal of AABC is to provide our units with an enhanced level of service and skills in core administrative services. On a everyday basis, AABC employees work to uphold the five core values of AABC: providing quality customer service, striving for operational excellence, being employee focused, championing ideas & innovation, and thinking and acting in a strategic/visionary manner. We strive to exemplify, through actions and practices, the philosophy and values of the Oregon State University; maintain the highest degree of employee professionalism and data confidentiality; ensure accuracy and timeliness in all work since errors and delays impact units' budgets, vendor payments, and employee pay; continually document and improve processes and support on-going quality improvement activities; and pursue a high level of training and continuing professional development.
The Fiscal Coordinator performs a critical function by providing highly complex fiscal functions involving special fiscal analysis, planning, reporting, interpretation of policy, fiscal solutions, account reconciliation, database processing, annual inventory physical count, everyday transaction processing, processing invoices of AABC units. This position uses considerable independence in her/his actions and decisions within the business/financial/accounting/purchasing policies and procedures of the University. Decisions made on best procedures to prevent and minimize account deficits and disallowances, interpretations and application of complex federal and state fiscal compliance rules, regulations, and policies as well as generally accepted accounting principles. This position has regular interactions with unit directors/administrators and unit staff of all levels to evaluate projects; serve as their consultant and advocate; advise them of possible courses of action; evaluate options or make decisions; identify or solve problems.
Position tasks
50% - ACCOUNTING
Apply significant general accounting methods and controls to one or more functional areas such as budgets, grants, projects, funds, accounts receivable, accounts payable, travel or payroll to achieve timely and accurate processing and reporting. Resolve accounting problems through application and knowledge of account relationships within the agency fund-accounting system. Prepare individual or consolidated financial reports, tracking and correcting any errors. Prepare reports on accounts payables, accounts receivables and fund balances for year-end close. Work with staff and student leaders to update, review or apply for new fees. Coordinate fee revisions or new fee applications for internal/external fees by departments/units. Verify the internal/external fee schedules are current and renewed in a timely manner. Serve as a final approver for Banner-related transactions by reviewing and approving documents in Banner Self-Serve and BennyBuy for invoices up to $100k. Prior to approving, review documents submitted by accounting personnel, checking for budget approval, appropriateness of FOAPA elements, funds availcapability and ensuring University/AABC policies and procedures have been followed. Ensure all transaction (back up) documents are correctly archived and stored in Nolij.
25% – PAYROLL SUPPORT
Serve as liaison between the AABC SEC Finance team, the OSU Payroll staff, and the AABC Human Resources (HR) team. Process
documents from the AABC HR for hiring (using Nolij) including job forms (EPAF and manual), termination, manual pay requests, reclassification,
promotion, pay change forms, and other payroll related documents. Establish initial hire tax deductions including FICA status and W-4's.
Forward all W-4 changes and NRA documents to Central Payroll. Perform all necessary data entry functions and verify accuracy of data input, and
research questions related to payroll for employees. Review all documents entered for accuracy and completeness. Assist in calculating and entering
leave without pay (LWOP) for employees each month. Prorate pay for partial months; coordinate leave without pay adjustments with central payroll.
Calculate and process overpayment notifications. Prepare adjusting entries as required. Attend payroll related continuing education programs and
training programs offered by OSU to maintain proficiency in all payroll related processes. Maintain and research for proficiency the knowledge of
OSU payroll policies, procedures, and recommendation for any updates. Maintain appropriate AABC files related to payroll located upon OSU file
retention requirements. Process Banner and/or Data Warehouse reports as needed.
Payroll/Time Entry: This position inputs payroll data into the Banner system for monthly payroll for various departments within the AABC. Perform all
necessary data entry functions (leave hours worked date in Banner HRIS) and verify accuracy of data input, and research questions related to payroll
for employees. Assist with the loading, review, creating, and audit of the monthly AABC Unit located - Banner interface upload.
Time/Attendance: Review EmpCenter reports to identify any timecard corrections or notifications that require corrective action. Investigates payroll discrepancies and take steps to resolve them with appropriate parties. Prepare request for employee payment for late pay. Assist with AABC employees questions and concerns with EmpCenter.
15% - FISCAL & BUDGET MANAGEMENT
Interpretation of university and agency guidelines and policies, determining the correct application for accounts. Participate in student organization focus groups, assisting with the creation of policies and procedures for implementation, execution, and including a component for review/audit of the fiscal operation. Assist and support AABC with the implementation of new/updated OSU and/or AABC policies and procedures. Review, modify and recommend improvements to subsidiary and general accounting systems, applying knowledge of accounts and program relationships, and internal control systems for the efficient and accurate processing of financial data. Advise departments/units, student leaders, faculty advisors, and AABC managers in fiscal management of student organizations. Compile, prepare and provide a variety of fiscal reports, utilizing the University's financial information systems. Prepare, monitor and adjust budgets. Monitor and reconcile accounts. Create and maintain computerized reports of revenue, expenses and encumbrances on a monthly basis. supervise or conduct fiscal functions involving accounting, budgeting, payroll, auditing and analysis. Develop or research the appropriate fiscal reporting/tracking systems, forecast fiscal needs and conduct special studies to research and/or justify fiscal requests/needs. Monitor OSU Foundation accounts including, preparation of regularly scheduled foundation reports needed by the departments/units. Monitor, analyze and execute the transactions related to the financial arrangement between OSU and OSU Foundation. everyday interactions with university departmental staff and students, covering significant topics such as account balances and reconciliations, report items, payment authorizations, fund transfers, collections, expenditures, budget balances, payroll accounting or accounting policy, travel and procedure questions.
10% - OTHER tasks AS ASSIGNED
Assist the AABC Payroll Coordinator, when requested, in inputting payroll data into the Banner system for monthly payroll for various departments within the AABC Finance team. Participate and actively engage in the AABC, SEC Finance and Accounting staff meetings and trainings. Represent the AABC SEC Finance and Accounting on department or OSU committees as requested.
Minimum Qualifications
A Bachelor’s degree with 24 quarter (16 semester) hours of accounting courses and two years of accounting practice*; OR a CPA or PA certificate and two years of accounting practice*; OR 24 quarter (16 semester) or 240 clock hours of accounting courses and three years of accounting practice*.
*Accounting practice must include at least 8 of the following: documenting and resolving problems within an accounting system; classifying revenues and expenditures to funds and accounts; ensuring accounting system conforms with applicable controls; reconciling accounts to general or control ledgers; preparing journal vouchers; applying accounting principles to one or more functional areas; i.e., AR, AP, etc.,: tracing errors through accounting system; processing data using a computer; communicating technical material orally and in writing; applying computer report information; knowledge of governmental and fund accounting; applying PC spreadsheet, database, and word processing software.
All courses must be from accredited colleges, universities, or private vocational schools.
Transcripts must be submitted for all required and/or related courses.
Additional Required Qualifications
Excellent time management skills with practice anticipating and managing deadlines.
Strong computer skills including practice with the Microsoft Office Suite.
practice processing or reviewing invoices, payment requests, purchase order matching, or journal vouchers.
Strong customer service skills, both in person and via telephone and email.
Effective collaboration and relationship building capability with key stakeholder and co-workers.
Skill in researching and analyzing data and complex information and developing valid conclusions, recommendations, and reports.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
Preferred (Special) Qualifications
practice working in higher education.
practice or at least familiarity multiple fund types (Education & General, Auxiliary Enterprise, Service Center, Student Fees, etc.)
practice working with Banner FIS and HRIS.
practice working with Nolij.
Familiarity with budget development and oversight processes.
practice working with youth, student employees or student/youth leaders.
practice providing budget and financial reports.
practice with cash handling and reconciliation.
practice processing and performing payroll functions.
A demonstrable commitment to promoting and enhancing diversity.
Working Conditions / Work Schedule
This position is deemed essential and the incumbent may be expected to report to work during inclement weather, emergency and other University work curtailments or closures. No
This position requires a clear and unambiguous commitment to compliance of all National Collegiate Athletic Association (NCAA) regulations for Division I (FBS) universities. No

Posting Detail Information

Posting Number P01390CT
Number of Vacancies 1
Anticipated Appointment Begin Date 03/05/2018
Anticipated Appointment End Date
Posting Date 02/09/2018
Full Consideration Date
Closing Date 02/23/2018
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified candidates
Special Instructions to candidates
Applications will be reviewed located on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. Posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for classified staff positions.
Typically, the starting income is at the lower end of the income range.
For additional information Contact Us by: Erica Dodson at: 541-737-6251 or erica.dodson@oregonstate.edu or Aux & Activ Business Ctr
Oregon State University, 1600 SW Western Blvd Suite 150, Corvallis, OR 97333
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.
Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. If over 9MB in size, submit to contact person listed. Transcripts must be received by the closing date if not uploaded with your application.

Supplemental Questions

Required fields are indicated with an asterisk (*).
   » * Describe how you obtained your knowledge or practice performing accounting functions. Include (a) preparing and analyzing financial statements and budgets (b) reconciliations and (c) accounts receivable.
(Open Ended Question)
   » * Describe your practice in setting priorities, meeting deadlines in a fast paced office environment with interruptions.
(Open Ended Question)
   » * Describe your computer practice and the types of documents generated for each of the following: (a) spreadsheets (b) word processing (c) databases (d) computerized accounting systems and (3) document imaging systems. Indicate the specific software you used for each application.
(Open Ended Question)

Documents Needed to Apply

Required DocumentsOptional Documents
   » Transcripts

Skills:

Job Category: Other [ View All Other Jobs ]
Language requirements:
Employment type:
Salary: Unspecified
Degree: Unspecified
Experience (year): Unspecified
Job Location: Corvallis, Oregon
Company Type Employer
Post Date: 02/13/2018 / Viewed 10 times
Contact Information
Company: Oregon State University
Contact Email: erica.dodson@oregonstate.edu


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