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Offer: Administrative Coordinator - Skandalaris Center for Interdisciplinary Innovation and Entrepre:Washington University in St. Louis

Job description:

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Administrative Coordinator - Skandalaris Center for Interdisciplinary Innovation and Entrepreneurship - 38971

Washington University in St. Louis

January 14, 2018
Job location:
St. Louis, Missouri

Administrative/Support, Staff/Administrative


EOE Statement:

Washington University is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, discapability, or protected veteran status.

Job Type/Schedule:

This position is full-time and works approximately 37.5 hours per week.

Department Name/Job Job location:

This position is in the Skandalaris Center for Interdisciplinary Innovation and Entrepreneurship. This position is for the Danforth Campus.

Essential Functions:

The Skandalaris Center Office Coordinator will be responsible for coordinating administrative responsibilities and providing operational assistance for 5+ Center staff. The Skandalaris Center mission is to promote innovation and entrepreneurship across all disciplines at Washington University, through practical training available to all students and faculty, and to support viable new venture creation, including through funding.
PRIMARY tasks AND Job responsibilities:
   » Provide operational support for the office: manage supply inventory and ordering, general administrative coordinator (calendar management, maintain physical and digital files, technology troubleshooting). Act as liaison to campus and community partners. Maintain physical space (keeping kitchen area clean/stocked, keeping track of furniture and space set up for events). Develop standard operating procedures for various center processes. supervise email. Organize staff appreciation events. Maintain 2 spaces (Mallinckrodt and Taylor Avenue building on Med Campus). Update website/calendars as needed and ensure website functionality. Maintain CRM and other databases. Delegate as appropriate to student workers.
   » Help manage events such as workshops, competitions, and related programming. Coordinate logistics including room scheduling, media services, catering, marketing, and vendor management. Attend events to prevent issues and ensure smooth implementation. Schedule group meetings by identifying feasible dates/times and sending and tracking invitations. Send and track invitations to special events (National Council meetings, etc.).
   » FinancialJob responsibilities:Interact with the Shared Business Services Hub and enter requests in the ServiceNow ticketing system forprocessing financial transactionssuch as check requests, purchase orders, blanket orders, travel reports (U.S. as well as international/multiple currency exchanges), Marketplace orders, change orders, IDs, journals, and other documents. Report on financial account status. Provide support for grant applications and reporting. Keep an eye on all budgets to ensure compliance and prevent overdraws. Make allocation recommendations for funds and resources.
   » Actively track metrics and analyze demand/satisfaction/results connected with Skandalaris Center initiatives; and assist with custom surveys. Input data, update records, run reports, in coordination with WUSTL colleagues .
   » Interact with the Shared Business Services Hub and enter requests in the ServiceNow ticketing system for HRMStransactions needed.
   » Perform other tasks as assigned.

Required Appropriate qualifications:
   » High school degree and three years of related practice.
   » Excellent interpersonal communication expertise, written and verbal; a service-oriented communicator who is a true team player.
   » Strong problem-solving expertise, organizational expertise, event management, attention to detail, and customer service expertise.
   » Proficient in Microsoft Office Suite Package (Word, Excel, PowerPoint, Word, Publisher, Outlook, and Access (or some other database programs).
   » Comfort with utilizing new technologies as appropriate (Box, Wordpress/Formidable, WebEx, Google Forms, etc.); make recommendations for adding/changing technology use as needed.

Preferred Appropriate qualifications:
   » Bachelor’s degree.
   » Three – five years of practice in a complex university or business environment.
   » practice working with financial accounting systems (AIS/FIS/SIS practice a plus); proficiency in spreadsheets and word processing.
   » Proven capability to handle confidential information responsibly.
   » Proven capability to manage and prioritize multiple tasks and deadlines with varying degrees of pressure; capability to exercise judgment and take corrective action.
   » Interest and practice in the entrepreneurship space a strong plus.
   » practice with website maintenance a plus.
   » Previous Wash U work practice a plus.
   » This position requires a self-starter with excellent project management, technical, communication (both written and oral), and interpersonal expertise; A self-motivated individual driven by challenge with the capability to work independently with a high degree of relicapability, accuracy and productivity.
   » Must be able to work well with a wide variety of stakeholders (students, post-docs, faculty, researchers, staff, alumni and community members).
   » Must be able to work independently in an environment of multiple and conflicting priorities and projects; anticipate and resolve problems and updates manager on status of projects.
   » The candidate should have good professional judgment, initiative, and confidence.
   » The candidate will work independently but have the capability to function as part of a team, coordinating with multiple constituencies.

income Range:

The hiring range for this position is $18.44 - $23.52 per hour.


-Retirement Savings Plan
-22 vacation days
-8 Paid Holidays
-Sick Time
-Tuition benefits for employee, spouse and dependent children
-Free Metro Link/ Bus pass
-Free Life Insurance
-Health, Dental, Vision
-Health Savings Accounts (HSA)
-Long Term Discapability Insurance
-Flex Spending Plan
-Other Benefits

Human Resources website (

Internal Applicant Instruction:

Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former manager. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.

Internal Number: 38971

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About Washington University in St. Louis
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater knowledge of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplin...ary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, knowledge, and wisdom; and by providing direct services, such as health care.

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Job Category: Other [ View All Other Jobs ]
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Employment type:
Salary: Unspecified
Degree: Unspecified
Experience (year): Unspecified
Job Location: áSt. Louis, Missouri
Company Type Employer
Post Date: 01/14/2018 / Viewed 8 times
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Company: Washington University in St. Louis
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